Free tools
Work out what your software really costs
Software is sold in monthly amounts per person, per property or per ticket, and almost nobody adds them up. These tools do the adding. They need no account, and nothing you type is stored or sent anywhere.
CalculatorSoftware bill calculatorType in how you are billed, per seat, per unit or per ticket, and see what it comes to over a year and over three.Open the calculator GuideOwning your software: the build or rent guideThe reasoning behind the number: when renting is right, when owning is cheaper, and how to switch without betting the business on it.Read the guide
How your kind of business is billed
The pricing model matters more than the price. Each of these pages sets out what one kind of business usually rents and what makes that bill grow.
Sports teams and venuesA fee on every ticket and a CRM seat for every rep both grow with a good season. What clubs and venues usually rent, which parts can be rebuilt and owned, and which parts stay.Read more Pickleball and racquet clubsBooking billed per member, leagues charged per player, a share of every lesson. How court software is priced against a fixed number of courts, which parts a club can own, and which stay rented.Read more Youth sports clubsRegistration platforms charge per player, every season, and the fee often lands on parents. What a volunteer-run club typically pays for, what can be rebuilt around its own rules, and what stays.Read more Performing arts competitionsEntries are counted per routine and again per performer, at every stop on the circuit. How that billing works for dance, marching band, cheer, choir and speech competitions, what a circuit can own, and what stays.Read more Equestrian and rodeoEntry platforms bill per horse, per rider and per class, then again for stalls, office fees and the next show on the circuit. What equestrian and rodeo organisers rent, what can be owned, and what must stay with the association.Read more Motorsports and race tracksA track sells to spectators and to competitors on the same night, usually through two systems that know nothing about each other and are both billed per head. How that scales over a season, what can be owned, and what stays with race control.Read more Car shows and concoursA car show bills twice over, once on every vehicle entered and again on every spectator through the gate, plus ballots, stalls and a mailing list priced by its size. What a club can own, and what stays.Read more Car dealershipsThe dealer management system is mandated. The CRM, lead follow-up, chat, trade-in and texting tools stacked on top of it are not. How that stack is billed, where it overlaps, and what can be owned.Read more Home service contractorsField service platforms bill per technician and gate features by tier. What plumbing, electrical, heating and cleaning contractors pay for, the four jobs that matter, and what can be owned.Read more Races and endurance eventsEntry platforms charge on every entrant, at every race, and the transfer and deferral emails still land on your race office. How entry pricing scales across a calendar, what can be rebuilt and owned, and what stays with your timer.Read more Event organisersFestivals, races and community events pay a fee on every ticket or entry. How those fees scale, who really holds your attendee list, what can be rebuilt and owned, and what should stay rented.Read more Music festivalsTiered on-sales, camping and parking as inventory, cashless wristbands and accreditation are each billed separately, on a year of trading that lands in minutes. What festivals rent, what can be owned, and what stays.Read more Fairs and exposCounty and state fairs, agricultural shows and craft expos pay per entry, per admission and per season. How that pricing behaves against a one-week run, what a fair board can own, and what stays rented.Read more Esports and fan conventionsBadges sell a year in advance, dealers and panels are juried by hand, and every tool takes a fee per head. How convention and esports software pricing scales, which parts can be owned, and what stays with publishers and hotels.Read more Conferences and trade showsRegistration billed per registrant, an event app billed per attendee, and exhibitor tools licensed per show. How conference software pricing scales, and which parts an organiser can own outright.Read more Wedding and event venuesVenue software is billed per user and tiered by leads or events, for what is really a calendar, a pipeline and a payment schedule. What venues rent, what can be owned, and when a spreadsheet is enough.Read more Churches, conferences and campsRegistration billed per registrant, a database banded by people, and a share of every gift. How that pricing meets households, groups and scholarships, what can be owned, and what must stay rented.Read more Tour and activity operatorsBooking systems for tours and activities often take a share of every direct booking. How that differs from marketplace commission, what an operator can own, and what must stay rented.Read more Marinas and boating eventsBerth systems billed per berth, dockage charged per night, dues per member and a fee on every race entry. How marina and club software scales against a rate card priced by the foot, and what stays rented.Read more Campgrounds and RV parksSites are not interchangeable, and per-site or per-reservation pricing ignores that. How campground and RV park software is billed, why site assignment is the whole job, what a park can own and what stays rented.Read more Vacation rental managersProperty management system, guest messaging, cleaning, pricing, owner statements: each billed per unit per month. How the stack scales as you add properties, what to own and what to keep.Read more